Debate Club Budget Google Sheet

Know exactly where your club’s money is. Track what came in, what you spent and what’s left in every category, with receipt tracking and a month-by-month view. Import it straight into your Google Drive.

Keep your club’s money organized, all season long.
Club fees, tournament registrations, snacks, supplies, swag... the money adds up fast, and the receipts get lost faster. This tracker keeps it all in one colour-coded workbook, so you can answer “how much do we have left?” in seconds and show your admin or parents exactly where the money went.

What’s inside (3 colour-coded tabs)

• Summary: four tiles at the top show Money In, Total Spent, Balance Remaining and Receipts Missing. Type your starting balance, the club fees you’ve collected and a budget for each of your six categories. The sheet works out what you’ve spent, what’s remaining and the percentage used. A category turns red when it’s over budget and yellow when it’s 90% used.
• Spending Log: record every purchase and deposit on its own line with the date, description, category, type (Expense or Income), amount, vendor, receipt status and notes. The balance after each entry works itself out. Room for 200 entries.
• Monthly: type the first month of your season and twelve months follow automatically, with money in, money spent, net and balance at month end, plus a season total.

Why teachers love it

• Built by a teacher and debate coach who has run a club budget
• Receipts Missing tile reminds you which purchases still need a receipt
• Dropdown lists keep categories and entries consistent
• Rename the categories and set your own budgets to fit your club
• White cells are for typing and tinted cells calculate, so it’s hard to break
• Fully editable, with a START HERE guide and a quick start for your first ten minutes

Made for Google Drive.
Upload the Excel file to your Google Drive and open it with Google Sheets, with nothing to rebuild. It also works in Microsoft Excel.

Good to know

• Instant digital download (Excel .xlsx file)
• Individual licence: for one teacher or coach, for your own clubs and teams. See the licence in the download.
• This is a record-keeping tool, not accounting advice. Follow your school and division rules for handling club money, and keep your receipts.
• Your financial information stays in your own file, and we never see it
• Works for any debate format or club, and also for other school clubs and teams

Questions? systemsforsecondary@gmail.com